Reception Administrator/Accountants Assistant About the job Reception Administrator/Accountants AssistantTo provide reception duties and office administrative services for the company to ensure smooth running of the office.Reception DutiesAnswering the switchboard of 10 lines and taking messages.Attend to visitors for meetings and distribute refreshments, tea/coffee etc.Attending to any other reception dutiesOffice & AccountsAdministrationResponsible for the diary system for Insurance claims each dayManage and keep the filing system updated and well organisedOpen new files for new claims and projects and load onto shared drive and keep Excel schedule updatedManagement of the archiving system of jobs on the shared drive and co-ordinate with Metro file for external storageBook all travel requests and liaise with contracted travel agentManage the petty cash system on Excel.Capturing on weekly timesheets and monthly travel on Quickbooks.Preparing invoices on QuickbooksAssist with outstanding debtors collection.Purchasing of office refreshments and supplies as well as stationery requirementsLiaising with print shop to scan and print plans for various jobs, (as well as collection thereof)Managing the leave and sick leave forms and system for the office staffAd-hoc administrative duties as required by staff, including drafting of tenders, completingJBCC documents and assisting with their filing.Checking of reports for clients for accuracy.Qualifications and experience:Grade 12/ Matric or similarMin. 5 years experience with administrative support, with basicaccounting dutiesIntermediate to Advanced MS Word and MS Excel skills essentialExcellent administrative skills.Good numeracy skills and exp. using a similar accounting packageStrong teamwork, interpersonal, communications skillsValid Drivers license and own vehicle#J-18808-Ljbffr