Overview Reference Temp Salary ZAR/annum + medical and pension Job Location - South Africa -- Ekurhuleni Metro -- Isando Job Type Contract Posted 28 October 2023 Closing date 03 Nov 2023 23:59 As a Creditors/Payments Administrator, you will be responsible to ensure excellent customer service to both internal and external stakeholders through exceptional Payment management of customer accounts&effective and efficient resolution of supplier queries Key Accountabilities and Outputs Accounts Payable Administration • Management of Supplier Payments aligned to policy • Full and through understanding of the PTP process and procedures • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices to supplier statements • Preparation and consolidation of all supplier reconciliations, documents to facilitate&support final payment decisions • Reconciles processed work by verifying entries and comparing system reports to balances. • Charges expenses to accounts and cost centres by analysing invoice/expense reports; recording entries. • Updates&reports creditors by totalling unpaid suppliers • Maintains supplier records through monthly review of Supplier masterdata. • Verifies validity of account discrepancies by obtaining and investigating information from Procurement, internal departments, and from suppliers. • Resolves valid or authorized claims by entering adjusting entries. • Resolves payments by examining supplier statements, supplier history, payment terms; coordinating contact between creditors and internal departments • Issuing of monthly supplier statements • Pays vendors by monitoring discount opportunities, and resolving purchase order contract, invoice, or payment discrepancies and documentation. • Ensures credit is received for outstanding memos/claims. • Verifies vendor accounts by reconciling monthly statements and related transactions. • Maintains historical records by filing documents. Adherence to the health, safety and environmental standards • Ensure adherence to site safety standards as head of Safety, Health and Environmental Committee • Ensure compliance to all relevant legislation General • Conversant with relevant business information, policies, processes and procedures • Maintains expected performance standards • While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description. Additional Region-Specific Accountabilities and Outputs Qualifications and Experience • National Diploma / NQF 6 (Preferred) • Upto 3 years experience (Operational) FMCG, experience in a creditors department Key Qualities Critical Success Factors • Financial understanding&accuracy • Proficient with all Microsoft Office tools&preferably an Advanced Excel user • Analytical mind, organized, precise and meticulous • Ability to take initiative, learn quickly and strive for results • Excellent communication skills both verbal and written • Strong team player • Conscientious with follow-up&feedback • Diploma in creditor's management would be advantageous Communication • Routine communication with customers or clients Problem Solving • Proactive identification of problems that are concrete and procedural, apply known solutions in line with guidelines provided or escalate more difficult problems to superiors. Relationships Maintained • Others outside the organisation Behavioural Competencies Planning and Organising • Manages time effectively, ensuring effective completion of tasks under stressful deadlines. • Able to prioritise activities and resources, ensuring that results are achieved effectively. • Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome. Customer Relations • Asks questions to identify customer needs or expectations • Follows through and meets personal commitments to others on time • Takes responsibilities seriously and consistently meets the clients' expectations for quality, service, and professionalism. • Continuously monitors delivery to make sure the customer is receiving good service • Shows a strong commitment to exceeding customer expectations • Able to own responsibility for mistakes, apologise and make suitable changes to services Continuous Improvement • Increases performance expectations when success has been achieved • Seeks out sources of information, including trade associations, "best practice" companies, customers, peers, subordinates, etc. • Finds ways to fast-adapt improvement ideas to work processes • Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements Collaboration • Helps others with their work. • Meets commitments to team members or others in the organisation. • Actively contributes to team discussions and the accomplishment of team work plans. • Shares expertise and resources to help others address their needs. • Seeks to include all those who can contribute to the most successful outcome and those who have a stake in the results. • Actively keeps all stakeholders informed. • Attempts to reinvigorate team processes when progress is lagging: stays engaged even when not in full agreement with the team's direction. Legal and Ethical Conduct • Keeps current with all the laws and company policies that govern one's work activities, or seeks counsel before acting • Conforms with all laws and company policies that govern one's work activities • Keeps abreast of changes in standards applicable to one's profession • Acts in accordance with conventional ethical and professional standards • Takes action to enforce legal, policy, ethical and professional requirements; exposes violations #J-18808-Ljbffr