HARRY GWALA DISTRICT MUNICIPALITY CORPORATE SERVICES DEPARTMENT RECORDS MANAGER • Salary Grade: R467 388.36 – R606 705.24 p.a. (T14) (plus applicable benefits) • REF NO: COP M 5/5/5/3/1 Requirements: • • A Grade 12/Matric • 3 year’s qualification (NQF Level 6/7) in Public Administration or relevant qualification • 4 – 5 years’ experience in Records Management Section of which 2 years’ must be in a supervisory level • Certificate in Records Management Course • Computer literacy in Microsoft Software package • A valid motor vehicle driver’s licence. Knowledge, Skills Training and Competencies required: • Be able to ensure the protection of privacy and confidentiality and prevents the inappropriate disclosure of information that could be harmful to the municipality or infringe the privacy rights of individuals • Be able to ensure he creation and maintenance of authoritative and reliable records in an accessible, intelligent and usable manner to support the business and accountability requirements of the Municipality. Key performance areas: • Manage processes to facilitate the development and maintenance of a document and records management policy framework for the municipality in accordance with the provisions of the National Archives of South Africa Act, 1996 and other legislative and policy imperatives • Develop and implement an Electronic Records Management system for both public and confidential municipal records in accordance with legislative requirements • Provide technical guidance and advice to departmental managers on records and document management principles and procedures • Monitor and evaluate institutional compliance with applicable record and document management policy framework and facilitate training • Develop and implement a municipal records disposal programme • Develop, implement, and monitor a set of key performance indicators for the unit • Administer archiving service for all Departments • Ensure the efficient and effective utilization of resources allocated to the unit • Conduct and train employees in both paper and electronic records management system • Conduct regular inspections in all Departments to ensure that records management practices conform to the standards promulgated in the Act • Responsible for the development of a Disaster Recovery plan for records and ensure that it is communicated throughout the Municipality. Enquiries should be directed to: The Human Resources Unit on (039) 834 8756/5504/8752. No faxed applications will be accepted. Applications must be submitted with a signed Application Form which can be found on our website www.harrygwaladm.gov.za accompanied by a comprehensive curriculum vitae, certified copies of educational qualifications, Identity document and driver’s license must be addressed to The Municipal Manager for Attention: Mrs T.T. Thiyane-Magaqa, Executive Director: Corporate Services, Harry Gwala District Municipality, Private Bag X 501, IXOPO, 3276, or can be hand delivered/courier to 40 Main Street, IXOPO, 3276 , or e-mailed to: recruitment@harrygwaladm.gov.za to reach us no later than 15H00, 7 JUNE 2024. Further correspondence will be confined to shortlisted candidates. If you have not been contacted within four months of the closing date of the advertisement, please accept that your application has been unsuccessful. NB: Proof of canvassing with Councillors or Management will lead to immediate disqualification. Harry Gwala District Municipality subscribes to the National Equity Strategy. The Council reserves the right not to continue with the interview and appointment if it feels that no suitable candidates identified. NB: Applications that are submitted without Harry Gwala District Municipality application form will not be considered. MR G.M. SINEKE: MUNICIPAL MANAGER #J-18808-Ljbffr