Mascor Caltex: Administrative Specialist Introduction:Mascor is a Company consisting of franchised Automotive, agricultural mechanisation, construction, forestry and fuel.Description:Mascor is a Company consisting of franchised Automotive, agricultural mechanisation, construction, forestry and fuel. With more than 50 years in the industry, we offer prestige brands such as John Deere, Toyota and Warath while our highly skilled staff provides professional and high-quality service and standards of workmanship.Mascor is currently looking for an Administrative Specialist at their Caltex Malelane Fuel division to support management in the day to day supervisory and administrative tasks.RESPONSIBILITIES:Assist Manager in the recruiting, recommending for hire, and training, positive individuals to become excellent service providers.Motivate, encourage, and challenge all employees to increase turnover and market share for the business.Actively encouraging any marketing action and preparation by the manager.Scheduling daily job assignments.Report possible disciplinary actions required to the manager.Compile & complete time and overtime sheets on a monthly basis and forward to the branch manager timeously.Enforce established daily operating procedures to ensure efficient and professional service delivery of the business.Assist the manager in conducting meetings as needed with employeesDaily preparation and reconciliation of all staff hours worked – shift roster, leave etc.Payroll preparation to meet deadlines.Payment preparation for all casual staff.Attend regular safety and Security Meetings and assist the manager in enforcing Safety and Security.Report and all employee and/ or customer incidents or accidents.Daily liaison and troubleshooting with cashiers, customers, suppliers, and head office.Attend to repairs and maintenance issues and escalate.Assist in monthly stock taking where necessary and escalateInventory management daily perpetual on Fuel & C Store.Periodic accounting and auditing of each sectionPerform a daily shift change, draw reports from the fuel sub system, balancing of dips/ATG. Use reports to update the Head Office activity spreadsheet.Draw end of day reports to extract the shop figures to balance the money and sales. Check GP of all products while working through the document. Use reports to update Head Office activity spreadsheet.Instruct Shop supervisor to rectify shop GP’s if not correct.Daily cashier float administration and reconciliation per shift.Place orders for fuel if required.Perform daily processing of all fuel received per shift.Draw reports daily and reconciliation of star-card sales where applicable.Capture fuel invoices to client accounts daily.Capture and balance all sales onto the accounting system daily.Prepare and process all shop invoices for payment.Print month-end client statements and attach fuel slips to post or e-mail to clients.Follow up on client payments and get proof of their payment on the accounts.Change subsystem, speed points, and pumps pricing monthly.Allocation of customer’s payments received daily.Daily petty cash administration and reconciliation.Daily reconciling & balancing of all cash/cards to sales per shift for Driveway/ ShopDaily reconciliation of the banking – Cash = Smart Safe, Cards = Bank Merchant statement. Follow up with cashnet/ banks on any discrepancies.Weekly shop declaration preparation and approval for submission. Reconciliation to payment made to franchise.Daily updating of Wet stock analysis for franchise.Reconcile and Issue oil stock for each shift,Daily/monthly reconciliation of resale pricing and profit marginsDaily/Monthly Inventory reconciliation - receiving, pricing, stock taking, shrinkage.Month-end documentation to be captured and then balanced to subsystems. Stock Status management is done on price changes and month-endsRequirements:REQUIREMENTS:Education:Min: Grade 12Ideal: Diploma in SupervisionKnowledge:Knowledge of MS Office and databases.Knowledge of driveway operations.Knowledge of shift workMust be willing to work on weekends where requiredExperience:Previous experience in a similar role will be advantageous.Skills:Attention to detailGood communication skills (Verbal and written)Multitasking skillsCustomer service skillsStrong supervisory skills Plennegy (Pty) Ltd was founded in 1955 and is both a trading and holding company with its core business being related to agriculture and property investments. Together with its associated companies, the group develops, produces and distributes seed, as well as supplies farming equipment, fuel and vehicles to the agricultural and retail industries.With a reach that extrends across South Africa, Africa and over fifty countries worldwide, we are committed to an extensive research program to continually develop new seeds and products, improved farming practices and the provision of superior agricultural solutions and service.#J-18808-Ljbffr