Procurement Administrator | G4S Cash Solutions | Centurion, GautengProcurement Administrator | G4S Cash Solutions | Centurion, Gauteng Procurement Administrator | G4S Cash Solutions | Centurion, Gauteng Location: Centurion, Gauteng | Salary: Market related | Posted: 15 May 2024 | Closes: 22 May 2024 | Job Type: Full Time and Permanent | Business Unit: South Africa - Cash Solutions | Region / Division: Africa | Reference: Procurement Administrator Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.Job Introduction:G4S Cash Solutions (SA), a leading provider of integrated cash management solutions, has a vacancy for a Procurement Administratorbased at our Head Officein Centurionreporting to the National Procurement Manager.The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which the Procurement Administrator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.We welcome applications from all suitably qualified candidates, but SA citizens will have a distinct advantage.Role Responsibility:Facilitate, Process Supplier RegistrationAdministration of and first line checks of supplier requestsi. Ensure supplier meets required criteriaiii.Ensure Suppliers documents are correct and validApproval Processi.Ensure documents are approved according to the approval processSystem Registrationi.Load suppliers onto ERP systemsDocument Managementi.Record all documentation on file (electronic)Administration of Credit Applicationsi.Ensure supplier is registered on system before continuing with credit applicationii.Ensure that correct documentation has been providedLegal Processi.Facilitate the legal review of documentationApproval Processi.Facilitate process – all documents must be approved according to the approval processFinance Processi.Advise AP of settlement arrangementsDocument Managementi.Record all documentation on file (electronic)Administration of supplier contractsLegal Processi.Facilitate legal review of documentationii.Keep register of document statusApproval Processi.Facilitate approval process - according to approval requirementsSystem Uploadsi.Load contracts onto ERP system or Global databases as specifiedFinance Processi.Load new pricing into the system where requiredDocument Managementi.Record all documentation on file (electronic)Obtain BBBEE Certificates for all SuppliersUpdate BBBEE information and recordsMaintain BBBEEE databaseMaintain all evidence for Auditors in neat and accessible manner electronicallyGeneral AdministrationActively manage all Supplier information in accordance with Audit requirements and ensure information is current.Source quotes where required for minor purchases for Head Office.Create SAP purchase orders where required for either National or Head Office requests.Maintain property list and recordsFacilitate general supplier administration requirements for Procurement DepartmentHealth and SafetyParticipate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.Participate in safety forums created by company for example safety meetings and safety talksReport all safety incidents to the relevant peopleFollow-up on any activities assigned through safety meeting/committee/representative/managementAttend safety education and refresher programmesComply with safety policies and procedures at workplaceDistribute safety information as and when requiredThe Ideal Candidate:QualificationGrade 12 or equivalent with a preferred course or diploma in administrationExperienceRelevant 2-3 years’ experience in administration and financeSkills and AttributesMS Office Computer skills – specifically Powerpoint at an advanced level#J-18808-Ljbffr