The purpose of the role is to perform a supporting and cohesive role to the CEO by executing, organising and coordinating administrative functions, streamlining operations, and managing a variety of projects and initiatives to drive business objectives and strategy The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. Responsibilities Provides direct support to the Executives Manage and support the Executives and as required additional Directors, diaries to ensure efficient planning and prioritising. Plans, coordinates, and ensures the Executives’ schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executives’ time and office. Works closely and effectively with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Keep the Executives updated on issues taking place in the environment. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Executives’ ability to effectively lead the company. Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Provide a welcoming and hospitable environment for all internal and external visitors. Create a professional and courteous environment in respect of all internal and external communication. Ensure and maintain the neatness and professional image of the executive suite by liaising with respective or relevant parties that support this function. This will include effectively managing the executive floor, including but not limited to catering, events management, technological equipment, stationary, setting up and cleaning Internal Communication Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executives’ style and organisation policy Coordinate and manage meetings, events, and gatherings hosted by the Executives. Manage information flow in a timely and accurate manner. Format information for internal and external communication – memos, emails, presentations, reports. Operations Management Provide operational support by performing a range of routine activities using existing systems and protocols. Manage boardrooms, offices, and other venues effectively. Support others by performing a range of facilities management activities Manage cleaning staff, IT support and other administrative support. Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning Business Meetings / Events Arrangement Schedule appointments make arrangements for meetings and conferences and organise travel plans following detailed instructions to facilitate business meetings. Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed. Client and Customer Management (Internally and Externally) Assist Omnia Executives to manage client and customer relationships by using relevant client systems Qualifications Tertiary Qualification is required. Business administration will be an advantage or newly qualified CA(SA) 5+ years’ experience working with Board and Executive level. Proven track record of effectively interacting with senior management. Effective, versatile and action oriented. Excellent communication skills, inclusive of written English. Ability to gather data, compile information, and prepare reports. Ability to perform complex tasks and to prioritize multiple projects. Ability to enhance effectiveness for the office. Advantageous if previous experience with working for multinationals Ability to navigate remote working complexities #J-18808-Ljbffr