Cape Town City Centre: Project Document Controller A leading player in the renewable energy sector is seeking a dedicated and detail-oriented Project Document Controller to join their team. Key Responsibilities: Document Control: – Set up and maintain the Project Communication System supplied by the EPC Contractor, ensuring effective internal distribution, archiving, and storage of all correspondence. – Implement and manage the Project Document Control System, including live archives and storage of project information. – Monitor the EPC Contractor`s Schedule Monitoring System. – Ensure all company documentation is properly filed (both hard and electronic copies) with up-to-date tracking logs. – Assist the project team in searching and retrieving documents/information. – Manage SharePoint/Teams folder structure and ensure adherence to requirements. – Provide management tools such as Status Reports, Input Audit Reports, and other monitoring reports required by the Project Director, Construction Manager, and QA/QC Manager. – Conduct audits of site document control and folder structures. – Manage SPV Database and EPC Database. Administration: – Assist with various administrative functions in bid development, submission, financial close, construction, and operations. – Coordinate EPC and O&M interactions during the contract negotiation period. – Collaborate with Head Office Procurement and Technical Teams to provide administrative support to main equipment suppliers. Project Trackers&Reporting: – Manage the Project Deliverables List and EDMS, ensuring updates and follow-ups with key responsible personnel. – Maintain timeline trackers to monitor project progress. Context and Environment: The company aims to expand its renewable energy generation capacity significantly in the coming years. Operating in a competitive environment, the organization handles large-scale projects and requires efficient coordination to meet tight schedules and high financial, legal, and execution stakes. Accountabilities: – General PM Support – Electronic Document Management Systems – Project and EPC Document Control Management – Project Trackers&Reporting – Procurement Activities Qualifications and Experience Required: – Formal qualification in administration or accounting is preferable. – Minimum of 5 years of experience in the energy or construction industry as a Document Controller. REIPPPP experience is highly recommended. – Proven experience with Electronic Document Management System (EDMS). – Knowledge of document control processes and systems on projects and interface management with vendors. – Understanding of engineering documents and approval processes within projects. – Proficient in different types of filing systems with strong communication and interpersonal skills. – Willingness to be located at the construction site during the construction period. – Proficiency in MS Office, Word, Excel, Outlook, Microsoft Teams/SharePoint. – Exceptional attention to detail and ability to work independently. – Willingness to travel. – A valid driver`s license. Apply Now: Project Document Controller position available in Cape Town Region, Cape Town City Centre. This job position was posted by . The job has been posted on 2024-05-21 in the Admin Clerical Secretarial category Click Go Apply to apply online! 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Minimum requirements: Matric Technical Understanding Mining Industry Must be able to work with Engineers Must be able to control all documents of Parts Mining Machines parts Logistics understanding Consultant: Sergio Davids - Dante Personnel East Rand Docu A leading player in the renewable energy sector is seeking a dedicated and detail-oriented Project Document Controller to join their team. 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