Job Position: Service Admin Supervisor Ref: 4732 Location: PE/Gqeberha Salary: R25 000 to R30 000 per month CTC commensurate with qualification and experience including 50% medical aid, pension fund and bonus Email your CV to xxxxxxxxxx@xxxxxxx.xxx Qualifications / Requirements: • Minimum of Matric • Minimum of 3 years experience in administration • Excellent eye for detail and process driven • Strong personality, no-nonsense individual to drive the team • Good leadership skills and able to operate well under pressure • Able to take ownership of the department and the team • Able to deal with client queries i.e. invoicing, credits etc • Experience/background in ISO highly advantageous • Strong administration/process experience/background • Good business acumen Key Performance Areas: • Ensure the smooth running of the service/maintenance department and the administrative functioning thereof • Supervise the Service Department, 4 Controllers • Co-ordinate the busy activity in the department – lead the current Controllers to improve service delivery internally and externally • Provide accurate information to management • The successful candidate will be responsible for all branch related admin • Ensure employees follow the company code of conduct and policies at all times • Ensure that risk management policies are followed and company assets and personnel under the departments control are adequately protected • Effectively managing and updating various systems and databases • Carry out miscellaneous tasks to support management, any overflow from Branch Manager as and when required • Carry out confidential projects and research • Supervise Service/Maintenance Controllers – closing WIP’s, follow up on open work orders, drive correct allocation of purchase orders • Distribution, capturing and filing of documents i.e. payment certificates and accounts etc • Manage the internal staff and daily operations in the branch and ensure effective submission of documentation to Head-Office and other group companies • Maintain Master files covering different departments and aspects of the business • Typing, compiling and preparing reports, presentations and correspondence • Ensure cash count balances, capturing transactions on the recons • Ensure supporting documents are obtained for safe keeping and send recons to Head Office • Ensure accurate management of expenses in line with Branch limits (petty cash, debtors/creditors queries, claims, etc) • Assist with finance applications • Ensure that all sale documents are obtained, completed and submitted correctly • Capturing and processing of invoices in the accounting system • Complete account application forms for management • Carry out stock count, control and input on systems • Control and process of purchases, sundries, GRN’s, business expenses etc • Manage and controls warranty systems for branch • Ensure general maintenance of building is attended to • Manage the branch fleet to ensure that no disruptions occur due to vehicles off the road • Organising of travel arrangements, staff events, customer relations such as functions and gifts meetings and other communication • Assist Head Office in HR and payroll matters i.e. payroll confirmations, employee forms; staff deductions; capturing of time sheets, submission of contracts etc #J-18808-Ljbffr