Job Title: Executive Assistant to the Mayor Contract: 3-month contract Salary: £37.60/hr Work Arrangement: Hybrid Reporting Line: Head of Mayor's Office We are seeking a dynamic and dedicated individual to fill the role of Executive Assistant to the Mayor in the vibrant borough of Newham. This pivotal position offers a unique opportunity to directly contribute to the enhancement of the lives of Newham residents, supporting the Mayor in their mission to govern with the utmost ethical standards and effectiveness. Responsibilities: Maintain a complex schedule and electronic diary, demonstrating adept judgment in prioritising appointments and managing competing demands. Organise meetings, including coordinating attendees, arranging venues, and managing invitations. Liaise with council officers and external stakeholders to facilitate meeting, visit, and event arrangements. Commission briefings for the Mayor and ensure timely follow-up. Arrange travel and accommodation as required. Coordinate special arrangements for meetings or events, such as booking photographers. Manage meeting room bookings and refreshments. Collate and respond to invitations in a timely manner, seeking guidance from relevant stakeholders when necessary. Facilitate weekly Mayor's Diary Management meetings. Provide warm hospitality to all visitors, internal and external, for the Mayor. Ensure all information in the diary is accurately recorded and accessible. Record and declare gifts and hospitality promptly. Requirements: Enthusiastic, committed, and passionate about making a difference in the lives of Newham residents. Politically astute, with a strong understanding of the connections between elected officials and council officers. Familiarity with the mayoral model and a commitment to upholding the highest ethical standards. Willingness to work evenings, weekends, and occasional public holidays to meet service requirements and represent the Council effectively Knowledge of local government, including the directly elected mayoral model. Understanding of equal opportunities, customer care, and quality standards. Awareness of major service issues facing local government. Experience with Outlook and Microsoft Office suite. Prior experience in a busy, demanding, and pressurised environment. Proven ability to manage a busy and complex diary. Experience working with senior officials, members of parliament, ministers, or local government officers. Previous experience in staff management. If you are a proactive and organised individual with a passion for public service and a commitment to excellence, we encourage you to apply for this exciting opportunity to contribute to the betterment of Newham. #J-18808-Ljbffr