Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match. What you will do The main purpose of the position is to support the Sales Administration Process for new vehicles through administrative and logistical support to the sales team, ensuring efficient order processing, accurate record keeping, and timely customer communication. This role requires a detail-oriented individual with excellent organizational skills and a strong understanding of the truck sales industry. The role is based at the Volvo Group Southern Africa headquarters and will report directly to the Sales and Logistics Manager of Volvo Group Southern Africa, or to the position that the company may appoint. Job Objectives Process and manage truck sales orders efficiently and accurately, ensuring all information is complete and compliant with company policies. Ensure proper communication and coordination between sales administration and Executives, Sales support, and logistics departments for order fulfillment and to ensure smooth order processing, delivery, and invoicing. Verify Sales order accuracy by ensuring all documentation is included and accurate, including truck specifications, pricing, and customer information for the Approvals of invoice creation. Track and monitor sales Administers performance against targets, generating reports for sales management. Review and approve purchase orders for sales-related items for both internal and external suppliers, ensuring compliance with company policies and budgets. Monthly data collection and management to record sales commissions payout by submission of sales commissions following management verification and timely sign-off. Maintain accurate and up-to-date customer and truck sales records within a CRM system. Support Admin team’s Training and development and implementation by creating a supportive environment, performance management, and recognition of accomplishments for motivation and engagement. Foster a culture of continuous improvement by identifying opportunities, addressing bottlenecks, and implementing improvements within the team. Maintain and support Truck Sales systems including support and set-up on all aspects of vehicle invoicing via Truck Invoicing Application and performing quarterly access checks and reports for audit purposes. Qualification&Job Experience Matric / any Tertiary Qualification. Project Management. Planning and Organising. Minimum of 5 years’ experience in the Commercial Truck Industry. General understanding of Truck market. Preparation and presentation of product info. Good Negotiation Skills. Key Competencies A true team player with strong interpersonal skills – including excellent written and oral communication with the ability to communicate appropriately with all levels of management and colleagues. Highly competent in digital&IT tools, including Office 365 and Volvo Group related systems. Strong decision making, initiative and problem-solving skills. Flexibility, energy and time management skills with the ability to deal with changing deadlines and priorities. Fluent in English, verbal and written communication. Good knowledge of the market and the customers. Short listed candidates must complete and sign personal verification permission, consent and indemnity declarations, to inter alia perform reference, criminal, credit, qualification, vetting process (if applicable to position) and any other checks deemed necessary. Volvo Group Southern Africa (Pty) Ltd is an affirmative action, equal employment opportunity employer. We encourage people with disabilities to apply. Application Closing Date: 04 October 2024. We value your data privacy and therefore do not accept applications via mail. Who we are and what we believe in Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide. Applying to this job offers you the opportunity to join Volvo Group . Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities. At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in. #J-18808-Ljbffr