Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Graduate Program Administrator (Term - UTemp) Date Posted: 05/28/2024Req ID:37542Faculty/Division: Faculty of Arts & ScienceDepartment: David A. Dunlap Dept of Astronomy and AstrophysicsCampus: St. George (Downtown Toronto) Description: About Us: UTemp is hiring! UTemp is the University of Toronto’s short-term staffing service. We pride ourselves on the high number of UTemp employees who are able to make the transition from short-term casual employment to appointed positions within the University of Toronto. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic. Your responsibilities will include: Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background. Analyzing and making recommendations on PHD award funding allocation Preparing Graduate supervision Awards, stipends, and TA hours allocation. Providing detailed information on PHD program and/or course eligibility requirements, procedures, policies and deadlines. Verifying that students have access to courses in student information systems. Reviewing and approving changes to program requirements for exceptional cases. Preparing and analyzing statistical information to inform enrollment projections and planning. Organize the PHD student recruitment session. Analyzing service delivery and/or internal processes and recommending improvements. Preparing the dossier of Postdoctoral fellows.  Essential Qualifications: Minimum 1 year experience as a Graduate Administrator in a PhD environment Demonstrated experience in allocation and administration of PhD funding packages Basic to medium knowledge of MS Excel and MS Office 365, ACORN/ROSI. Experience managing admissions and recruitment of students in a PhD environment Experience contacting external examiners for final oral exams in a PhD environment Experience coordinating travel arrangements Experience with eMarks processing Familiarity with SGS graduate policies and procedures. Basic proficiency with SLATE Basic knowledge administering postdoctoral fellowships and their dossier.  NOTE: This is a 6-month contract opportunity offered via UTemp. Closing Date: 06/09/2024,11:59PM ETEmployee Group: PMAppointment Type: Budget - Term Schedule: Monday to Friday; 8:45am - 5:00pmHourly Rate: $42.03/hourJob Category: Student Services All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca .#J-18808-Ljbffr