Administrative Coordinator- Corporate Services Permanent Full Time Position Overview Reporting to the Manager of Corporate Services, this position is responsible for assisting with Council agenda preparation, coordinating Council meetings and recording minutes. Other duties include assisting and supporting Senior Managers/ report writers with Council reports, ensuring the Town’s records management system is maintained, and providing administrative support and customer focused services to the Corporate Services department and other departments as required. Qualifications Completion of Grade 12 and a post-secondary certificate in a related field or an equivalent combination of education and experience. Minimum three (3) years’ experience in office administration. Minimum three (3) years’ direct experience with LGMA Records Management System; first-hand knowledge of municipal documents and filing system, must be able to determine, locate and retrieve appropriate information and reference materials on a timely basis. Excellent computer/data entry skills; including Microsoft Office Suite applications, Internet, Vadim, and E-Scribe databases. Strong critical thinking and problem-solving skills with the ability to process information quickly while maintaining attention to detail and accuracy. Excellent communication and interpersonal skills; ability to communicate with tact, diplomacy and discretion when responding to requests, settling disputes or clarifying information for municipal officials, members of the public and fellow employees. Capability to meet tight deadlines with the ability of prioritizing critical tasks appropriately. Ability to read, understand and follow established procedures including verbal and written instructions. Demonstrated well-developed set of personal principles and values in interactions with others and in personal decision thereby maintaining confidences, avoiding conflicts of interest, acting in the Town’s best interest. Demonstrated consistent focus on achieving results despite challenges or obstacles; demonstrating a concern for doing a good job and achieving or surpassing standards of excellence. Ability to work with minimal supervision, self-motivated. Available to attend after hours meetings as required. Additional Information Employees currently receive Wellness Initiatives, including use of facilities at Frank Jameson Community Center Benefits including Extended Health, Dental, Group Life and AD&D Municipal Pension Plan with employer and employee contributions Hours of work: 35 hours/week $34.98/hour Join our Team! Nestled on the eastern shores of spectacular Vancouver Island theTown of Ladysmith has a population of approximately 9,000 people, provides an inviting small town atmosphere and yet, is only a short commute to all the amenities of a major urban centre. Residents enjoy excellent community and recreational facilities and year round opportunities for outdoor enthusiasts. Posting Date May 24, 2024 Application Deadline June 10, 2024 Application Information Visit ladysmith.ca/careers to view the job description for a full list of qualifications and to find out the status of this posting and other employment opportunities with the Town of Ladysmith. Are you interested in joining our team? If your background mirrors our requirements, we’d love to hear from you. Please submit a cover letter and resume in confidence to: careers@ladysmith.ca Competition #2024-35 Employment Type: Full Time Employment Length: Permanent Education Requirement: Other trades certificate or diploma Job Experience: 3 years to less than 5 years Rate: $34.98 Hour #J-18808-Ljbffr