Send an email about this job to a friend or to yourself. Dis-Chem Pharmacies requires a Non-Trade Creditors Clerk at our Head Office in Midrand. You will be required to maintain administration of invoices to be paid, vendor information, communication and other relevant filing including general Creditors duties. Requirements Essential: Grade 12 / Matric 2-3 Years relevant creditors experience Advantage: Relevant Accounting qualification SAP and Best Reconciling program experience Responsibilities Check Read Soft on your name to see what invoices there are for capturing at the start of each day. Ensure all payment is loaded onto the Non-Trade Payment List according to standard operating procedure. New Vendors to be opened must be handed over to the Team Leader for accurate verification and processing. Hand all proposals done to Team Leader. All invoices received via your email need to be sent to Read Soft for processing. Ensure all Vendor invoices are accurately and within set time captured on Read Soft. Before capturing the invoices make sure the following details are correct: Ensure the Legal Entity is correct, Ensure the correct Vendor number is used for the invoice, Ensure the VAT is correct and that the correct VAT number is on the invoice, Ensure the Store is specified on the invoice. If all the above is correct put it in the applicable General Ledger and add the rest of the information required and send to the First approver in Read Soft. If the Vendor invoice has a split between General Ledger's or Stores then a split on Excel has to be done and save the split on the Shared Folder according to standard operating procedures. The following documents for paying invoices must be handed in to the Team Leader : Balanced Vendor account (FBL1N), Vendor Statement, The Best Supplier Reconciliation, The Best Payment Summary, Proposal printed in duplicate, And all other paperwork pertaining to the Vendor account. All reconciled Vendor accounts needs to be handed to the Team Leader on Deadline for monthly payments. Adhere to capturing deadlines and invoices to be paid no later than payment deadline dates. Regularly check on all your Vendors to see if there is anything to capture and act accordingly. Ensure you follow up on all Vendor queries timeously. Ensure accurate Reconciling of the Vendor accounts (FBL1N) to the Statement. As soon as the Vendor account balances to the statement - A Vendor Proposal (F110) is to be prepared for payment of the account. Ensure that only one proposal gets done for all the Vendors payments for each day. The Banking details must be checked from the invoice/ statement to the proposal and needs to be ticked that it was checked. Ensure payments get loaded on the monthly Vendor payment list. Follow up with the relevant people regarding the approval of invoices as needed. Follow up with Suppliers to ensure they send their statements to the relevant people before the 10th of the month. Regularly check Vendor accounts to see if more invoices was authorized and ready for payment - hand relevant paperwork to Team Leader no later than 10 O'clock to process invoice timeously. Team Leader/ Supervisor to load statements on the Best reconciliation program. Ensure all capturing and month end deadlines are being met as per standard operating Procedures. Ensure accurate filing of all paperwork is done in an easily accessible manner. Prepare paperwork for Scanning Department as per standard operating procedures. Competencies Essential: Creditors knowledge English – Read, write and speak well Have good Financial Accounting skills Be trustworthy and honest, Be accurate, diligent and pay attention to detail Needs to be able to identify and solve problems Need to be able to plan and prioritize duties. Good time management skills. Be self-motivated Excellent computer skills- Word, Excel, PowerPoint Good mathematical skills Advantage: SAP and Best Reconciling program experience 2nd Additional language – Read, write and speak well Special conditions of employment Needs to work under pressure and reach tight deadlines MIE, clear criminal and credit Driver’s license and/or own reliable transport Remuneration and benefits Market-related salary Medical aid Provident fund Staff account ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE, PLEASE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL. Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity&Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities. 45 people have applied for this job. 401 people have viewed this job. More Jobs at Dis-Chem Pharmacies Limited #J-18808-Ljbffr