Cape Town: Operations Support (Cape Town X1, Johannesburg X1 And Sandton X1) posted by Tower Group Date Date 2024-06-01 Job Title Job Title Operations Support (Cape Town X1, Johannesburg X1 And Sandton X1) Grade 12 (Matric), Relevant Diploma or Degree in Property StudiesA minimum of 1-3 years Property experience.Experience on Excel will be advantageous.Strong Proficiency in relevant computer packages (MS Office) and software packages.Excellent attention to detail and numerate accuracy. Administration of Portfolio: Professionally and effectively, and in accordance with specific policies and procedures, administer and manage portfolio in respect of:o Processing and filing of pertinent correspondence, documentation, drawings, task briefs, reports, etc.o Processing of internal & external written and telephonic communications.o Formulation of monthly Technical Services reports, task briefs and expenditure applications.Effectively utilize, control computer software programs essential for the professional management of building assets, repairs, and maintenance operating costsProfessional and efficient utilization of internal & external human resources by;o Evaluation and recommendations in respect of Approved Contractors listo Attendance and full participation in the following;? Property Management meetings? Development Project meetings? Service Provider liaison meetings? Internal and external training courses & seminars? Services Management Meetingso Professional and efficient application of human resource and industrial relations procedures and principles (Labour Relations Act)Implementation and utilization of client`s Policies and Procedures, Technical Specifications and Terms and Conditions of Contract documentationProcurement implement and manage the procurement process on National bases.Co-ordinate and manage the auditing process on the various clients portfolios.Submit tenders for new business. Compile and submit proposals for new business.Control and manage documentation handover for New Developments / upgrades.Manage, document, and record all electrical compliance Certificates for the respective portfolios and file all original certificates.To ensure that major expenses are effected as per budgeted date to avoid variances and to keep working budgets up to date.General correspondence to keep Centre Management, Property Managers, Building Staff and Tenants informed of work to be affected.To ensure that contracted services and work are effected as per service agreement.Provide Asset Managers, senior Property, Regional and Asset managers with related reports when required.Attend monthly Portfolio meetings with GM and Asset Managers as to report on variations.Assist Property Services Manager and Building Staff with day-to-day maintenance related problems experience at the properties.To comply with the Company Procurement Policy and other policies.To assist the General Manager with services contract audits on an annual basis or as required or requested.To assist the General Manager in the compilation of expense schedules, ops cost schedules, and national rates.To ensure that office and building staff shortfalls with regards to training, performance and quality of work is continuously noted and discussed with the General ManagerFinancial Budgeting and Cost ControlAssist the General Manager with professional, efficient and accurate formulation, management and control of financial budgets and budget expenditure in accordance with Policies & Procedures in respect of;o Annual building asset Repairs & Maintenance budgets (zero based).o Annual evaluation and updating of planned maintenance budgets.o Planning, controlling and management of approved budgets in respect of:o Repairs & maintenance budget and expenditureso Planned maintenance budgets.o Facilities Management cost allocation and recovery and budgetingo Order and invoice expediting, approval & ongoing communication.o Accurate evaluation & adjudication of Tenders/Quotations.Application of Expenditure & Authority Limits Procedures and Policies for various clients.Provide the Eris development department with Operating Cost Budgets for new developments. Technical Support and Service: The provision of competent Technical Services support to all Customers in respect of:o Attendance at the required property Letting, Investment, Development, Financial & Technical meetings.3o Effective involvement and participation in new developments, revamps, TIs, inspections, handovers, etc. as requested/ required by development/Property Departmentso Daily and timeous liaison and feedback to all Customers in respect of deficiencies, scope of work, service requests, plant performance, etc.The provision of competent Services support to all external customers and service Providers in respect of:o Effective and timeous liaison with clients & follow-up actiono Effective & timeous liaison with Service Providers in order to ensure, on and off-site, query resolution and the rendering of the best service.o Fair and equitable utilisation of Service Providers in terms of Eris Properties Policies and Procedures.o Effective liaison with local authorities & Government Departments, on and off-site. Maintenance of Building Assets: In accordance with each building assets official investment strategy and Eriss minimum benchmarks, maintain buildings efficiently, effectively, and financially optimally in respect of:o All mechanical, plant, machinery, and equipmento All HT and LT electrical reticulation & related equipment and machinery.o All aspects of civil & structural elements of the building asset fabric.o All electronic security access & fire control systems and associated plant, machinery, and equipment.o All garden reticulation equipment & associated plant and machineryo All lifting equipment, lifts, escalators & passenger conveyors and associated electrical reticulation, plant, machinery, and equipment.o Conduct annual building condition audits on all triple-Net buildings in the portfolio.o Carry out building due diligence Business: Very strong communication skills.Innovative thinking and ability to follow process.Dynamic and enthusiastic.The ability to interact professionally with tenants and landlord.Competent time management skills.Be deadline driven. Human Capital: Transparency.Reliability.Positive Attitude and highly motivated.Lead by example.Assertive and effective communication.Sensitive to client and staff requirements and problems.Ability to create a professional office environment.Organization and planning skills.Demonstrate strong moral values, empathy, passion, career aspirations, and positive livingOperations Support (Cape Town X1, Johannesburg X1 And Sandton X1) position available in Western Cape, Cape Town. This job position was posted by Tower Group. The job has been posted as a premium ad on 2024-06-01 at 13:19:21 in the Property Facilities Management categoryClick Go Apply to apply online!You might also like to look at the available jobs in the same area.Select one of the buttons below to browse for more available jobs.Apply directly on jobmail for this position Some posts have contact information included with other instructions. All applicants are urged to read the instructions carefully.We will list jobs at the bottom of each job, so feel free to scroll down and continue your search.We do not accept any job applications and merely offer the service of daily jobs being mined and displayed on our job portal.Each job post has a link to take you directly to the original post to apply on their website or the original website where the post came from.Main purpose of the job: To deliver a comprehensive approach to operational efficiency in a specified geographical area by assisting the project team with all operational functions, systems and processes Location: NDOH Offices, City of Tshwane (Pretoria) KMain purpose of the job:To deliver a comprehensive approach to operational efficiency in a specified geographical area by assisting the project team with all operational functions, systems and processesLocation:NDOH Offices, City of Tshwane (Pretoria) KeyJob Summary:Our client within the mining industry is currently seeking a Operations Support & Safety Officer. 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