Enter Job title or skill to search relevant jobs Enter your city or zip to show jobs in your location This advertiser has chosen not to accept applicants from your region. Administrator: Retail Operations City Property 2023-08-15 Pretoria Job Ref #: LC0116 Industry: Admin/Office Support Job Type: Permanent Positions Available: 1 City Property Administration (Pty) Ltd is a residential and commercialproperty management company that has been operating since 1968 withtheir headquarters in Pretoria and a supporting office inJohannesburg. City Property transforms buildings and injects freshvitality into our inner cities. JobDescription The purpose of the role is toperform general administration and support to the Portfolio Manager:Retail Operations and Retail department and to ensure portfolioadministration is managed effectively. General Functions 1. Manage day to day administration for PortfolioManager: Retail Operations (PFMRO) and assistance to Centre Managers(CMs) 2. Basic office filing, copying, and scanning: COC’s,biometric reports, monthly reports, meeting agenda and minutesetc 3. Preparing, receiving, and distributing stationaryorders 4. Replenishing staff refreshments 5. Roaming officecalls: taking messages Administrative Functions 1. Preparation / typing of agendas, minute taking and timeousdistribution for PFMRO meetings and Shopping Centre meetingspacks 2. Petty cash capturing for CMs 3. Managing Retailtemplate documentation on I drive 4. Assist with typing of tenantcorrespondence as drafted by CMs 5. Updating tenant and storemanager contact details 6. Updating utility (gas/water/elec.)meter numbers provided by CM/Maintenance Manager/Building Manager 7. Parking leases: assist with parking administration / preparing andmanaging waiting list 8. Exhibitions: preparing leases andinstructions, assist with bookings and locations 9. Fixedcontracts: preparing contracts and cancellations 10. Yearlybudgets: Assisting PFMRO and CMs with budgets preparations 11.Income statement monthly expense detail on fixed monthly contractsonly (variances) 12. Ordering of window wrapping for vacantoffices 13. Recordkeeping of insurance claims 14. Audits ofrefuse removal rates, recoveries related to HVAC, generator, andequipment maintenance (variances) 15. Follow up of outstandingsupplier invoices 16. Obtaining cancellation confirmation forsuppliers 17. Assist with RFI manual job card documentation 18. Forward vacate inspections to Data Management Department andCredit Controller 19. Entry inspections form managing /filing 20. Customer case reports for PFMRO 21. Recordkeepingof monthly inspection reports and providing reports to internalauditors 22. Assist with logging emergency jobs only Working conditions: Office Based. JobRequirements Qualifications&Experience: 1. Matric - Required 2. Administrative relatedqualifications - Preferred 3. At least 2 years’ experience in anadministrative role - Required 4. Experience in Property and/orretail industry - Preferred Skills&Knowledge Required: 1. Good verbal and written communication skillsrequired 2. Good administrative and skills required 3.Minute taking skills required 4. MS Office: - MS Word –Basic - Excel – Intermediate - Outlook – Basic 5.Knowledge of basic credit control / lease agreement / utilities -Preferred 6. Knowledge of MDA System - Preferred Personal Attributes: 1. Problemsolving – find solutions when emotions are involved. 2. Reality testing – be objective; see things as they reallyare. 3. Flexibility – adapting emotions, thoughts andbehaviors. 5. Stress tolerance – coping with stressfulsituation. 6. Interpersonal relationships – buildingmutually satisfying relationships. 7. Independence – beself-directed and free from emotional dependency. 8. Multitasking – dealing with several activities at a time, enjoybeing given new tasks before they have finished another. 9. Teamwork – cooperation with others, good-natured attitude andencouraging people. 10. Persistence – sticking withtasks, not giving up, dislike leaving things unfinished. 11. Rule following – adhere to rules and strictly followwork regulations. 12. Attention to detail – focus ondetails, strive for perfection and be well organized. 13. Planning – enjoy making detailed plans and long-terms plans. Asking for money or seems like a fake job Incorrect company, location or job details I think it's NOT a Job, but selling something This job does not match my search criteria Other Your Email * Describe your problem below: 0 / 30 to 300 words. 0 / 300 Report to WhatJobs All Direct Job Ads are subject to WhatJobs Terms of Service . We allow users to flag postings that may be in violation of those terms. Job Ads may also be flagged by WhatJobs. However, no moderation system is perfect, and flagging a posting does not ensure that it will be removed. WHATJOBS?: 0 Administrator: Retail Operations jobs in Pretoria View Jobs #J-18808-Ljbffr