Remuneration: Market Related dependent on skill set, knowledge, and experience Purpose Of The Job: Our client is looking for an Administrative Officer to join their Team. Must be able to execute administrative tasks efficiently. Reporting to the Admin Manager, you will collaborate on various projects and contribute to the success of their operations. Duties: Answer and screen calls and emails for manager as and when requested Keep appointment diary for Admin Manager Compile daily security asset inspection report by obtaining security inspection and distribute to relevant role players Compile daily consumption report and distribute to all role players Collect all monthly reports from branches (HSE, Security, Fleet, and Consumption) Data capturing of all relevant info on monthly reports Obtaining all monthly invoices from service providers and follow up on outstanding invoices Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office to sign off After approval, submit to finance and ensure payments are processed before due dates Ensure monthly inspection on hygiene and safety which include cleanliness of facilities Ensure monthly vehicle inspections are done by the delegated person and capture relevant information Process all fleet vehicles cost and keep fleet vehicle maintenance current and report updated Ensure all insurance claim reports are completed and submitted to management with all relevant supporting documents Follow up on claims processed Process tracking installation requests and ensure installation certificates are received Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users Typing of letter/emails and taking of minutes during meetings Attend meetings on behalf of manager when delegated to do so Filing of all records and keep an easily accessible filing system Any and all ad hoc tasks as required to ensure effective administrative and productive flow Minimum Requirements: Matric Certificate Code 08 License Accounts Manager and procurement background 3 years of experience within a similar role Able to read and write English Advanced MS Office experience Telephone answering and call screening Team player Confident and proactive approach – Anticipates issues and requirements *Only candidates that meet the criteria will be shortlisted and contacted *If you have not heard from us within 14 days from submission of your CV to us, you can assume you have not been successful *Only candidates with Automotive Industry experience will be considered and contacted unless otherwise stipulated If you are interested and have the required SKILLS and EXPERIENCE according to the job spec, please UPLOAD your current, updated CV on our Website using the following link: https://selectmotor.co.za/job-application/ For further information please feel free to contact Debbie at Select Motor Recruitment 011 615 7747 Applications should be submitted no later than Tuesday 16 April 2024 #J-18808-Ljbffr