Summary: Effectively managing all receiving operations processes and procedures minimizing shrinkage and damages of stock within the receiving departmentFUNCTIONS / RESPONSIBILITIES:Communication SkillsStrong Administration SkillsPlanning, Organising and ControlKnowledge of Store processManage and Motivate staff memberThe position requires trust and honesty and that entails the handling of cash and/or finances, which includes but is not limited to, the handling, administering, processing and distribution of the Company’s monetary resources such as its stock in trade or merchandiseManage receiving proceduresSchedule deliveries taking into account loads & delivery cycles agreed with vendors as per the policy. Consult the branch manager for decisions on accepting/ refusing unscheduled deliveries.Control booking in & receiving procedures for all deliveries, including normal vendors, courier deliveries, STOs, direct deliveries & manual booking in when the system is off-line. (Ref: D_LG_GR_PR_COUR_V3_bw2008.doc.; D_LG_GR_PR_ST_V3_bw2008.doc, DLR_MC_PU_DD_VS_bw2008.doc)Ensure that all items are correctly scanned & counted & the correct reason codes for discrepancies selected.Ensure that all stock is correctly bar coded.Ensure that correct procedures are adhered to on all high-risk items, high value & high shrinkage lines prior to moving stock to the sales floor. (Ref. 1101/2007FVN)Ensure that Yard receiving procedures are adhered to (Ref. 1101/2007FVN)Ensure that detail checking of stock received takes place and all discrepancies are investigatedEnsure that detail checking documents are signed off and kept by security person in charge for reconsEnsure that the Receiver hand all Makro documentation to vendor before exist, via dispatch areasEnsure that a POD is printed from the GRN file for all stock received before sending to the sales floor.Moving stock to the trading floorEnsure that PODs printed & that all stock is correctly bar coded before stock is moved to the sales floor.Liaise with sales managers & DMs regarding movement of stock to the trading area.Ensure that a POD is printed from the GRN file for all stock received before sending to the sales floorEnforce & maintain security proceduresEnsure that stock is received and then pulled through to the waiting areaRestrict movement of both store & delivery staff through the receiving area.Clear the waiting area as soon as possible so that the area is kept clean for the next supplierEnsure that detail checking parameters are maintained and updated on a monthly basis by the Receiving Manager in conjunction with the Stock Control Manager and the Risk ManagerControl scannersControl all scanners as per the policy. Ensure that all scanners are accounted for & in working condition.Ensure that scanners are to the IT department at month end to be updatedPeople Management Induction of new employees:Ensure new starters have completed the induction and orientation process within 12 weeks of starting dateLine manager to assist HR in induction of staff and facilitate orientation of staffEmployment equity targets:Ensure achievement of initiatives in support of store equity plan when recruiting for the departmentRecruitment plan in line with EEIdentify EE candidates with potential for developmentIdentify EE candidates for learnership programmePerformance Management:Signed role clarity in place for each staff memberPerformance contract in place for all levelled managersSigned PDD’s in place for all staff membersConduct performance and development discussions on a bi – annual basisMaintain appropriate level of disciplineTake appropriate disciplinary actionManage staff adherence to working scheduleWeekly PDR’s to improve staff moraleEnsure staff is cross –skilled to ensure continuity of all functionsEnergy level improvementManage time keeping and working hoursEffective planning for weekends and festive season tradingManage Team Delivery based on performance plansStaff development and succession:Ensure that the % is achieved for training and development plansEnsure that a succession plan is in place for individual departmentsEnsure Development plan is in place for all individualsEnsure % staff that have completed mandatory CBTs are recordedEnsure % staff that have completed functional CBTs are recordedRequirements:Minimum Academic, Professional Qualifications and Experience required for this position Matric Relevant tertiary qualification, computer literate2-3 years’ exposure in a receiving management environment Competencies and SkillsEvaluating problemsInvestigate IssuesCreating innovationBuilding RelationshipsCommunicating InformationProviding LeadershipShowing ResilienceAdjusting to changeGiving SupportProcessing DetailsStructuring TasksDriving successLeadershipJudgmentStrategyExecution and ResultsCustomer centeredTalentPlanning and ImprovementInfluence and CommunicateEthics and ComplianceAdaptability “Employment Equity Policy Requirements may be applicable”Contact person for further information about this vacancy/forwarding of application:Massmart is an equal opportunity employer and encourages all people including people with disabilities to apply for the role. Due to the volume of applications we receive, should you not hear from us within 14 days of your application, kindly consider your application unsuccessful."Please note that only the following information is required in your CV:Contact details (email and contact number); Full name; Date of birth; Race; Gender; Disability status; Location (Current city/town of residence); Qualifications and training; Work experience; Memberships (if any); Personal and technical skills, including computer literacy."Note that by responding to this application and providing your personal information, you confirm your express and informed consent for Massmart Holdings Limited and all its subsidiaries and all affiliated companies (“Massmart”), to process your personal information in order for Massmart to consider your application for this position. All Personal Information that you provide to the Company will be used and/or retained only for the purposes for which it is collected, whereafter it will be permanently destroyed. Your information is only retained if it is required by law or where you have given consent to us to retain such information for an extended period. To read more about our privacy policy and how we process your information, please visit https://www.massmart.co.za/privacy-policy#J-18808-Ljbffr