Summary: Effectively managing all receiving operations processes and procedures minimizing shrinkage and damages of stock within the receiving department FUNCTIONS / RESPONSIBILITIES: Communication Skills Strong Administration Skills Planning, Organising and Control Knowledge of Store process Manage and Motivate staff member The position requires trust and honesty and that entails the handling of cash and/or finances, which includes but is not limited to, the handling, administering, processing and distribution of the Company’s monetary resources such as its stock in trade or merchandise Manage receiving procedures Schedule deliveries taking into account loads&delivery cycles agreed with vendors as per the policy. Consult the branch manager for decisions on accepting/ refusing unscheduled deliveries. Control booking in&receiving procedures for all deliveries, including normal vendors, courier deliveries, STOs, direct deliveries&manual booking in when the system is off-line. (Ref: D_LG_GR_PR_COUR_V3_bw2008.doc.; D_LG_GR_PR_ST_V3_bw2008.doc, DLR_MC_PU_DD_VS_bw2008.doc) Ensure that all items are correctly scanned&counted&the correct reason codes for discrepancies selected. Ensure that all stock is correctly bar coded. Ensure that correct procedures are adhered to on all high-risk items, high value&high shrinkage lines prior to moving stock to the sales floor. (Ref. 1101/2007FVN) Ensure that Yard receiving procedures are adhered to (Ref. 1101/2007FVN) Ensure that detail checking of stock received takes place and all discrepancies are investigated Ensure that detail checking documents are signed off and kept by security person in charge for recons Ensure that the Receiver hand all Makro documentation to vendor before exist, via dispatch areas Ensure that a POD is printed from the GRN file for all stock received before sending to the sales floor. Moving stock to the trading floor Ensure that PODs printed&that all stock is correctly bar coded before stock is moved to the sales floor. Liaise with sales managers&DMs regarding movement of stock to the trading area. Ensure that a POD is printed from the GRN file for all stock received before sending to the sales floor Enforce&maintain security procedures Ensure that stock is received and then pulled through to the waiting area Restrict movement of both store&delivery staff through the receiving area. Clear the waiting area as soon as possible so that the area is kept clean for the next supplier Ensure that detail checking parameters are maintained and updated on a monthly basis by the Receiving Manager in conjunction with the Stock Control Manager and the Risk Manager Control scanners Control all scanners as per the policy. Ensure that all scanners are accounted for&in working condition. Ensure that scanners are to the IT department at month end to be updated People Management Induction of new employees: Ensure new starters have completed the induction and orientation process within 12 weeks of starting date Line manager to assist HR in induction of staff and facilitate orientation of staff Employment equity targets: Ensure achievement of initiatives in support of store equity plan when recruiting for the department Recruitment plan in line with EE Identify EE candidates with potential for development Identify EE candidates for learnership programme Performance Management: Signed role clarity in place for each staff member Performance contract in place for all levelled managers Signed PDD’s in place for all staff members Conduct performance and development discussions on a bi – annual basis Maintain appropriate level of discipline Take appropriate disciplinary action Manage staff adherence to working schedule Weekly PDR’s to improve staff morale Ensure staff is cross –skilled to ensure continuity of all functions Energy level improvement Manage time keeping and working hours Effective planning for weekends and festive season trading Manage Team Delivery based on performance plans Staff development and succession: Ensure that the % is achieved for training and development plans Ensure that a succession plan is in place for individual departments Ensure Development plan is in place for all individuals Ensure % staff that have completed mandatory CBTs are recorded Ensure % staff that have completed functional CBTs are recorded Requirements: Minimum Academic, Professional Qualifications and Experience required for this position Matric Relevant tertiary qualification, computer literate 2-3 years’ exposure in a receiving management environment Competencies and Skills Evaluating problems Investigate Issues Creating innovation Building Relationships Communicating Information Providing Leadership Showing Resilience Adjusting to change Giving Support Processing Details Structuring Tasks Driving success Leadership Judgment Strategy Execution and Results Customer centered Talent Planning and Improvement Influence and Communicate Ethics and Compliance Adaptability “Employment Equity Policy Requirements may be applicable” Contact person for further information about this vacancy/forwarding of application: Massmart is an equal opportunity employer and encourages all people including people with disabilities to apply for the role. Due to the volume of applications we receive, should you not hear from us within 14 days of your application, kindly consider your application unsuccessful. "Please note that only the following information is required in your CV: Contact details (email and contact number); Full name; Date of birth; Race; Gender; Disability status; Location (Current city/town of residence); Qualifications and training; Work experience; Memberships (if any); Personal and technical skills, including computer literacy." Note that by responding to this application and providing your personal information, you confirm your express and informed consent for Massmart Holdings Limited and all its subsidiaries and all affiliated companies (“Massmart”), to process your personal information in order for Massmart to consider your application for this position. 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