She will manage a team and have the assistance of general managers to assist in all procedures.The position is in Patensie Eastern CapeOffice Manager Job Responsibilities: PayrollResponsible that the payroll is maintained and executed timely, accurately, and according to statutory requirements.  Handling any payslips queries. Assisting production manager with queries/problems re all employees.SecretarialOrganize appointments and meetingsMaintain calendars and schedulesManage travel arrangementsPrepare and distribute minutes of meetingsArrange and prepare presentationsPrepare and distribute correspondenceCompile and present special reportsData ManagementCreate and maintain databasesTimely and correct capturing of all farm related dataOrganize retention, protection, retrieval, transfer and removal of recordsEnsure the security of dataAudits and RegistrationsContinuous inspections, maintenance, and compliance of all audit processes:The collection of data, the keeping of records, and the general overseeing of the audit processes of all the farming units.Coordination and timely registrations for the export of fruit.Policies and ProceduresEvaluate existing proceduresDesign and implement procedural improvementsPrepare materials describing procedures and standardsCommunicate changes in policies and proceduresEnsure adherence to policies and procedures by staff membersOffice EfficiencyMaintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.Completes operational requirements by scheduling and assigning employees; and following up on work results.Keeps management informed by reviewing and analyzing special reports; summarizing information; and identifying trends.Staff ManagementMaintains office staff by recruiting, selecting, orienting, and training employees.Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.HR ResponsibilitiesIntake of new employeesDocumentation: Disciplinary hearings, IOD’sHostel responsibilities: AdministrativeGeneral assistance to all staffAssist HR Manager where necessarySelf AchievementMaintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.FinancialAchieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; and initiating corrective actions.Communication and Team EffortGood communication, both written and verbal, all of which must be accurate, efficient, friendly, and professional at all times. Interpersonal skills play a large role in being an office manager. You'll be required to have a positive attitude, greet visitors, and engage in teamwork and accomplishment in related results.