Qualifications and Experience4-5 years experience in the financial services industryRelevant tertiary education or coursesExposure to financial planningThe Paraplanner supports the Financial Planner in the data fulfilment and preparation of administration for insurance clients. The Paraplanner is required to collaborate very closely with the Financial Planner and Personal Assistant, as well as liaising with the regional Business Development Manager when necessary.The Paraplanner takes responsibility for preparing of client data, data integration, financial plan preparation, assisting with scenario planning (if competent), assisting with client reviews, assisting with records of advice, and ensuring compliance with the Companys Endorsed Advice process (preferred advice process). The Paraplanner is employed to operate within the Companys preferred Advice methodology and tool sets only.Client data managementResponsible for client data recording on the companys internal CRM software applications (XPlan, etc.), ensuring completeness and accuracy of the data while creating more efficient ways to capture data information (capturing sheets, etc.)Produce clients comprehensive wealth positionManagement of joint entities on the Companys internal CRM (XPlan) to ensure "single view of family" is enabled.Combine entities for Joint Planning and reporting on XPlan (Families and related parties joint planning)Responsible for complete data integration from the Companys CRM to various "methodology" toolsEnsure completeness and data field labeling in all applications and toolsResponsible for full data update on XPlan, post the financial planning process with the clientComplete data preparation for client reviewsCheck and ensure integrity of client data in the various advice tools and CRMsFinancial Planning preparation & Client Reviews Complete the necessary training on the Companys preferred financial planning toolsPass competence assessment by Business Development Managers and Financial Planner on planning toolsXPlan Wealth Maps (client repots) must be complete and ready before any client engagement at least 7 days prior to client engagementComplete client Personal Goal Plans (PGPs) with the draft record of Advice in preparation for the Partner to finalize for clients.Complete preparation of Integrated Wealth Plans (IWP) to a level where the Financial Planner or Business Development Manager can take over the scenario planning function in IWP.Check and ensure that all final plans are compliant and saved on XPlanEnsure that the latest client data is integrated and refreshed into Planning Tools. Prepare for the client reviews as per the Planner instruction and ensure tool usage for reviews when relevant.Reach a point of confidence to sit in the client review meetings (Financial Planner makes the assessment on Paraplanner readiness)Work closely with Assistants, Product Provider support people, Wealth Account Managers and Broker Consultant to assist your Financial Planner in the financial planning process and proposition to clients.Be present in all compliance officer meetings with your Financial Planner. Address all remedial actions from the compliance officer timeouslyOperational support for Portfolio Managers and Client Relationship ManagersAlign with the Financial Planner to ensure that the financial plan is integrated with the Private Client Share Portfolios mandate. (Partner and Portfolio Manager are aligned and compliant to mandate) NAV (internal software), IT, Systems & KPIsAll client records and tasks to be managed and maintained in XPlan so that entire practice is on the same page and compliantEnsure proper record keeping in line with business rules and where relevant, legislation & safe storage into XPlanFull awareness and understanding of information available on NAV to support the Financial Planner.Liaise and orientate with the Partner on all data and practice attributes on NAVTrack and monitor your Key Performance Indicators score on NAVRequest assistance and guidance from the Partner Operations Manager or Business Development Manager where KPI scores can be improvedUse consolidated client reporting, opportunities & Asset v Revenue reports to assist the Partner and identify opportunities in the client base Client management and marketing support Attend all client events with Financial Planner (when required)Host and entertain clients at marketing eventsFunction as a primary point of contact for clients in the financial planning process. KnowledgeFinancial Services IndustryUnderstanding of FAIS and FICA legislationFinancial planning fundamentals and product knowledge. Competencies Computer skills: Microsoft Office (Excel, Word, Outlook and PowerPoint essential); SharePoint, XPlan; IWP & PGP (advantageous)Good verbal and written communications skillsHigh energy individual who is customer centric and relationship orientatedMethodical, accurate and have meticulous attention to detail.Analytical and maths skills to demonstrate the ability to work with numbers.Initiative-taking work ethic and able to multi-taskOrganizational skills, ability to prioritize, plan and manage projectsAbility to collaborate with othersCritical thinking: ability to strategize, research and interpretProblem solving ability to apply creative skills in evaluating problems and identifying best solutions while being flexible to accommodate the changing needs of the clientsTeamwork: be a reliable and productive member of the teamProfessional presence: as a representative of the organization, a professional image and professional conduct are always expected and requiredTime management: ability to manage time and tasks to ensure deadlines are met.Assertiveness, proactive & resourceful and resilient under pressure.Maintain absolute confidentialAttributesThe individual puts the needs of clients first and takes ownership of the goal to always strive to be effective in our clients lives and can facilitate and assist in our Endorsed financial planning process for Partner(s)