Minimum Requirements Matric, grade 12 or equivalent qualification Minimum of 2 to 3 years of experience in Procurement or Logistics Coordinating Computer Literacy with at least the ability to work on Word and Excel in the Microsoft Office suite Knowledge of Syspro or an accounting system will be of benefit Good attention to detail A good team player with above-average communication skills both telephonically and in person Proven experience in successfully interacting with suppliers and customers The ability to handle multiple responsibilities at the same time Self-driven and enthusiastic with strong procurement services English literacy and numeracy of at least a Grade 12 level Professional and presentable appearance Responsibilities Receive sales orders with all supporting documents from sales Validate all documents Approve sales packs on ZOHO Ensure that the Price Exception is valid / not expired Create and send purchase orders to suppliers - local and foreign Check stock availability Receive order acknowledgments with ETA and check the original PO with this to see any discrepancies also the entity name being invoiced When invoices are mailed, check that this matches the PO before it is sent to Logistics for processing Closing off orders already GRN/received completely Liaise with suppliers to consolidate shipments Advise sales on ETAs Report shipment delays to sales/Logistics Create POs for technical orders for spares and repairs Follow up on overdue orders Ensuring that major suppliers mail the backlog on Friday for preparation of sales back order meeting on Mondays Print POS report and change ETA dates Keep track of hardware orders to place orders for Velocity licenses etc., therefore planning is key Get approval on purchases that have no sales orders Keep track of stock to keep Ensure orders are placed in correct warehouse categories Load new part numbers on Syspro Liaise with new suppliers to complete credit application Follow up with credit notes Link sales orders with PO numbers Ensuring that virtual items balance at month end; therefore, stock ordered in that month should be invoiced Desired Skills Administrator Procurement Syspro Purchases #J-18808-Ljbffr