These jobs were popular with other job seekersOur client, a company who specialises in perishable logistics, is looking for a Finance and Human Resources Administrator. Your HR/Finance/Administration background will add depth in the administration team.Duties & ResponsibilitiesPrimary ResponsibilitiesReceive all supplier invoices over email or from workshop, handy man, etc physically.Scan and save invoices scanned to the common drive daily.Processing of supplier invoices in the accounting system to the various general ledger codes and supplier accounts if the company has an account for that supplierDaily list of outstanding supplier invoices for payments.Monthly supplier reconciliations.Ensure all use of diesel/printers, etc. is invoiced out to relevant parties at the end of every month.Download the printer usage details to send through to printer supplier for monthly invoicing.Matching payments to supplier invoices in general supplier accounts and the supplier COD account. To make sure all payments have a relevant invoice and all invoices have been paid for. Ensure that the invoices and payments either match exactly or have a remaining balance for a specific reason.Contacting suppliers for invoices when required or when there are discrepancies in invoices or statement balances.Update supplier payments excel spreadsheet for all 30 day accounts suppliers and other suppliers that are paid at month end or during the month – forecast of what payments will be required in the next month.When receiving payment requests from various employees – load payment on banking system to be checked and released. Ensure all payment requests that come through are fulfilled.Numbering and checking the allocations of the daily cashbook processed.Save all proof of payments from the banking system.Preparing customer invoices as required by differing departments – assisting airfreight department, airfreight department and sea freight department, as well as any other services in the business (DAFF, PPECB, Clearing, etc). Customer invoicing. Check and ensure all services completed are invoiced out. Follow up and chase other employees to complete invoices and send on to clients on at least twice a week. Assist all departments with invoicing.Clearing servicesLoad VAT release payments from clearing docs to SARS efiling website and through onto the bank for duty paid shipments. All to be checked and released.Documents received from the border to be saved on the common drive.Check manifest sent through from the border team to make sure what needs to be invoiced out.Create all invoices in easyclear system and send to be checked.Once checked, collect final documents from border team.Retrieve and open all post addressed to the company, as well as go through all post to save anything that needs to be saved.Assist with completing credit applications and any other application required to be completed by the company.Trip moneyReceive money sheet from road freight teamCheck and go through the amounts being requested by road freight team.Count out cash according to sheet.Once complete, make sure the balance that remains in the safe matches to the balance on paper.Handover trip money to be signed by road freight team.Bring in trip money details into trips sheet.Site / buildingReceive slips and delivery notes from various employees that come from the site.Bring in the details of the delivery note onto the building recon sheet = make sure that we always have a big enough balance with the various building suppliers for them to continue work.File slips and notes in files – also scan and save a digital version if needed.Send reminders that payments need to be made if stock is running low or if service providers have not been paid for a while.Filing – Ensure that all physical files and digital files are always up to date (daily) and ensure that they are neat, and items can be easily found.Interim & Month end customer statements – matching open items on customer accounts. Downloading customer statements, sending customer statements to be sent.Assist with bringing invoices from easyclear, into the pastel system when requested.Occasionally assist with cashbook– bring in bank statements from banking system, into pastel.Saving bank statements to the drive for all companies and bank accounts, downloaded from the banking system.Assist with petty cash , cashbook during month end when required.Track all maintenance and repairs done on trucks. Done as and when invoices are received on one excel document saved to the finance drive.HR Scanning and filing.Handling, notifying, and keeping track record of all department customer claims against the company, the airlines, the shipping lines, etc. This ranges from either seeing the incident first hand, being notified of the incident, and starting a claims fileCompiling letters to be distributed either to suppliers or customers over the claim that is in process.Office adminAssist with ordering stationery and checking that the correct items are delivered, and all employees are equipped with what they need.Assist with setting up employees when they are new to the company.Going to the shops to purchase office or computer equipment needed.Any general office administration and errandsCompleting any documents required to be completed for the business, where asked to do so.Desired Experience & QualificationExperienceExcellent Bookkeeping and Administrations skills.Excellent on excel.Multitasker.Some Legal background. QualificationMatricBookkeeping or any qualification in the related fieldPackage & RemunerationMarket relatedThese jobs were popular with other job seekers#J-18808-Ljbffr