These jobs were popular with other job seekersThe Wits Reproductive Health and HIV Institute (Wits RHI) is a renowned African-led research institute that seeks solutions to Africa’s health challenges.It is located within the University of the Witwatersrand and addresses some of the greatest public health concerns affecting our region, including HIV and its related problems, sexual and reproductive health, and vaccinology.DescriptionMain purpose of the job:To facilitate the purchasing and receiving of goods bought for Wits RHI projects through the operations department and to develop and maintain effective working relationships with suppliersLocation:Key performance areas:Source suppliers according to the organization’s criteria and standardsObtain relevant information and documentation from suppliersDevelop and maintain a preferred suppliers listNegotiate discounts on volume-based orders and payment termsAdvise suppliers of Wits RHI payment terms and conditionsMaintain a sound working relationship with suppliersNegotiate contracts and agreements with agencies, providers, and suppliers in conjunction with Wits RHI contracts departmentMonitor agencies and provider deliveries and performanceBe informed and comply with Wits RHI, donor, and provider’s requirementsManage the procurement processes which include but are not limited to procurement, follow-up on payments, petty cash, stock control, meeting and events, special projects, and auditsOversee purchases of small value items through petty cashReceive purchase order requisitions, including email requisitions to purchase consumables and/or equipment/assetsObtain quotations from suppliers according to relevant policies and proceduresCheck quotations against individual project budgets prior to orders being placedRequest for duly authorized purchase orders, supporting documentation, and approved invoiceFollow-up on outstanding purchase ordersPlace orders timeously and at the best possible price with preferred suppliersCreate Payment requisition vouchers (PMVs) and obtain approved signatures prior to submission to the finance departmentFollow up with the finance department to ensure paymentFollow-up with suppliers on delivery of goodsTake delivery of goods and ensure correct per order and in good conditionCheck that all documents are accurate and correct i.e. purchase orders, quotations, invoices, payment requisition vouchers (PMVs), and delivery notes, etc.Provide feedback to stakeholders on consumables ordered/received and ensure relevant documentation is completedCopy and file relevant documentation and correspondenceProvide inputs into the protocol and other budgets in collaboration with the CRS leader and Finance DepartmentDirect and coordinate budget and financial activities within the department and scope of operationsRegularly review budgets and financials ensuring cash flow for business objectives within the scope of the operationTo reconcile invoices and participant reimbursementReconcile credit card expenditures monthlyImplement an effective Asset Management System and effectively manage Wits RHI assets (i.e., building, vehicles, and equipment) to ensure optimal and cost-effective utilizationLiaise effectively with the Finance Team and Management regarding all financial mattersParticipate in and/or facilitate meeting/s when required to ensure financial stakeholder relations are maintainedTo oversee facilities and equipment including liaising with service providers for calibrations & repairsLiaising with the IT departmentTo ensure occupational health and safety are effectively implemented, maintained, and managed within the SiteTo arrange access for external delegates when requiredTo relieve at reception as and when requiredCoordinate and improve administrative processes where possibleTake ownership and accountability for tasks & activities and demonstrate effective self-managementFollow through to ensure that quality and productivity standards of own work are consistently and accurately maintainedInform relevant parties including the direct line manager in the event of tasks or deadlines not being met and provide appropriate means of resolutionSupport and drive the business's core valuesRespond openly to feedbackTake ownership of own career developmentManage colleagues' and client’s expectations and communicate appropriatelyWilling to help others and go the extra mile to meet team targets and objectivesManage own disruptive emotions (handle stress in ways that do not negatively impact the team)Maintain a positive and constructive partnership with site staff through constructive feedback, provision of assistance, and active problem-solvingManage own disruptive emotions (handle stress in ways that do not negatively impact the team)Required minimum education and training:Diploma in Supply Chain ManagementRequired minimum work experience:Minimum of 3 years of working experienceDesirable additional education, work experience, and personal abilities:Experience working in a donor-funded organisation/NGO or project-based environmentIntermediate Microsoft Outlook CapabilitiesProfessionalism, Strong Conflict Management AbilitiesTime Management/Ability to PrioritizeHigh level of Communication SkillsStrong Organisation Skills and PlanningProject ManagementHigh sense of responsibilitySound Decision Making abilityUnderstanding of basic accounting and financial acumenAbility to be assertive but diplomaticTO APPLY:Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.Please Apply Online.Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.The closing date for all applications: 12 April 2024.Note AJ Personnel is fully POPI compliant.Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.Please note:AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.Wits Health Consortium will only respond to shortlisted candidates.Candidates who have not been contacted within two weeks of the closing date can consider theirapplications to be unsuccessful.AJ Personnel does not have any salary or other information regarding the position.We offerMedical Aid Contribution, Provident Fund ContributionThese jobs were popular with other job seekers#J-18808-Ljbffr