Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.Working at AbbottAt Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:Career development with an international company where you can grow the career you dream of .A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.The OpportunityThis position works out of our Johannesburg offices, South Africa in the Molecular Division . In Abbott’s Molecular Division, we focus on molecular diagnostics and the analysis of DNA, RNA, and proteins at the molecular level, Abbott Molecular has over 1000 employees dedicated to manufacturing and marketing more than 450 products worldwide in more than 130 countries. We are committed to advancing molecular testing solutions that guide life’s most profound decisions.As the Executive Assistant , Provides secretarial and administration services to the Molecular Diagnostics Division as a wholeWhat You’ll Do Main responsibilities: •Distribute mail, screening of calls, filing & faxing, typing and taking minutes at selected meetings •Opening and distributing mail to parties concerned •Preparing waybills for both local and international destinations •Request flights, accommodation, visa and car hire for the division  •May include support in tracking budget expenditures •Completing purchase order requests and ensuring that all relevant documentation is attached with appropriate approvals •Ordering of name badges, consumables and business cards for the division •Maintains office supplies inventory by checking stock (stationery and kitchen items) to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies Expenses: •Processing of expenses and receipts on CTE for the Managing Director •Expenses received from team members to be recorded in a register and handed over to CFS for further processing Meetings: •Notifying reception and security of any visitors expected •Arrange meals and refreshments for meetings •Coordinates and controls all documents pertaining to: •Contracts, Agreements and Proposals •Scan and save all relevant Contracts and Master Agreements on the Contract Shared Drive •Invoices submitted to CFS for payment •Maintain and update any databases required by the managers •Coordinating requests for sponsorships and submission on UDA: •Liaise with congress organizing committees with regards to bookings, payment, etc. •Liaising with sponsor requisitions, payments and any other details required Supporting the Sales and Service Teams with regards to: •Price offers (quotations), preparation, review and sending to customers •Proforma invoices for ordering and invoicing, FOC requests for Sub-Saharan Countries •Check the websites daily for any new tender publications •Assist in tender submission (preparing of files and compulsory documents required) •Training material (printing and binding) •Be familiar and adhere to the following policies: •Code of Business Conduct •Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines •Coordinates the following: •Adding/Removing employees onto the network drive and group email account •Assist with ordering equipment (laptop/desktop, cellphone, etc.) •Ensuring that cellphone accounts are within limit, obtaining justifications for any accounts over the limit •Signing off invoices as per local policy allowance/ Obtaining approval of invoices from the Financial Controller and submission of invoices to CFS for payment processing •Submit a signed copy of attendance registers and any original Drs notes to HR on a monthly basis •Submit a training register to HR by year end •Keeping equipment operational by following manufacturer instructions and established procedures •Additional administrative support to the APOC (Point-of-Care) Team •Punctual support to reception •Any other administrative functions as required by the division •Supporting the Sales and Service Teams with regards to: •Price offers (quotations), preparation, review and sending to customers •Proforma invoices for ordering and invoicing, FOC requests for Sub-Saharan Countries •Check the websites daily for any new tender publications •Assist in tender submission (preparing of files and compulsory documents required) •Training material (printing and binding) •Be familiar and adhere to the following policies: •Code of Business Conduct •Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines •Coordinates the following: •Adding/Removing employees onto the network drive and group email account •Assist with ordering equipment (laptop/desktop, cellphone, etc.) •Ensuring that cellphone accounts are within limit, obtaining justifications for any accounts over the limit •Signing off invoices as per local policy allowance/ Obtaining approval of invoices from the Financial Controller and submission of invoices to CFS for payment processing •Submit a signed copy of attendance registers and any original Drs notes to HR on a monthly basis •Submit a training register to HR by year end •Keeping equipment operational by following manufacturer instructions and established procedures •Punctual support to reception •Any other administrative functions as required by the division Required Qualifications Matric and any other tertiary qualification would be advantageous Preferred experience: Minimum of 3 years’ experience having worked in a related role. Experience having done PO’s Intermediate level of Microsoft Excel, PowerPoint and Word Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. In specific locations, the pay range may vary from the range posted. JOB FAMILY:Administrative Support JOB DESCRIPTION: Demand Planner- AfricaAbout AbbottAbbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.Working at AbbottAt Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:Career development with an international company where you can grow the career you dream of .A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.The OpportunityThis position works out of our Johannesburg offices, South Africa in the Molecular Division . In Abbott’s Molecular Division, we focus on molecular diagnostics and the analysis of DNA, RNA, and proteins at the molecular level, Abbott Molecular has over 1000 employees dedicated to manufacturing and marketing more than 450 products worldwide in more than 130 countries. We are committed to advancing molecular testing solutions that guide life’s most profound decisions.As the Executive Assistant , Provides secretarial and administration services to the Molecular Diagnostics Division as a wholeWhat You’ll Do Main responsibilities: •Distribute mail, screening of calls, filing & faxing, typing and taking minutes at selected meetings •Opening and distributing mail to parties concerned •Preparing waybills for both local and international destinations •Request flights, accommodation, visa and car hire for the division  •May include support in tracking budget expenditures •Purchasing functions: •Completing purchase order requests and ensuring that all relevant documentation is attached with appropriate approvals •Ordering of name badges, consumables and business cards for the division •Maintains office supplies inventory by checking stock (stationery and kitchen items) to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies Expenses: •Processing of expenses and receipts on CTE for the Managing Director •Expenses received from team members to be recorded in a register and handed over to CFS for further processing Meetings: •Book meetings rooms •Notifying reception and security of any visitors expected •Arrange meals and refreshments for meetings •Coordinates and controls all documents pertaining to: •Contracts, Agreements and Proposals •Scan and save all relevant Contracts and Master Agreements on the Contract Shared Drive •Invoices submitted to CFS for payment •Maintain and update any databases required by the managers •Coordinating requests for sponsorships and submission on UDA: •Congress/Exhibition venues •Liaise with congress organizing committees with regards to bookings, payment, etc. •Liaising with sponsor requisitions, payments and any other details required Supporting the Sales and Service Teams with regards to: •Price offers (quotations), preparation, review and sending to customers •Proforma invoices for ordering and invoicing, FOC requests for Sub-Saharan Countries •Check the websites daily for any new tender publications •Assist in tender submission (preparing of files and compulsory documents required) •Training material (printing and binding) •Be familiar and adhere to the following policies: •Code of Business Conduct •Compliance Procedures / OEC guidelines •ISO 9001 •Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines •Coordinates the following: •Adding/Removing employees onto the network drive and group email account •Assist with ordering equipment (laptop/desktop, cellphone, etc.) •Ensuring that cellphone accounts are within limit, obtaining justifications for any accounts over the limit •Signing off invoices as per local policy allowance/ Obtaining approval of invoices from the Financial Controller and submission of invoices to CFS for payment processing •Submit a signed copy of attendance registers and any original Drs notes to HR on a monthly basis •Submit a training register to HR by year end •Keeping equipment operational by following manufacturer instructions and established procedures •Additional administrative support to the APOC (Point-of-Care) Team •Punctual support to reception •Any other administrative functions as required by the division •Supporting the Sales and Service Teams with regards to: •Price offers (quotations), preparation, review and sending to customers •Proforma invoices for ordering and invoicing, FOC requests for Sub-Saharan Countries •Check the websites daily for any new tender publications •Assist in tender submission (preparing of files and compulsory documents required) •Training material (printing and binding) •Be familiar and adhere to the following policies: •Code of Business Conduct •Compliance Procedures / OEC guidelines •ISO 9001 •Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines •Coordinates the following: •Adding/Removing employees onto the network drive and group email account •Assist with ordering equipment (laptop/desktop, cellphone, etc.) •Ensuring that cellphone accounts are within limit, obtaining justifications for any accounts over the limit •Signing off invoices as per local policy allowance/ Obtaining approval of invoices from the Financial Controller and submission of invoices to CFS for payment processing •Submit a signed copy of attendance registers and any original Drs notes to HR on a monthly basis •Submit a training register to HR by year end •Keeping equipment operational by following manufacturer instructions and established procedures •Punctual support to reception •Any other administrative functions as required by the division Required Qualifications Matric and any other tertiary qualification would be advantageous Preferred experience: Minimum of 3 years’ experience having worked in a related role. Experience having done PO’s Intermediate level of Microsoft Excel, PowerPoint and Word Apply Now Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.Connect with us at www.abbott.com , on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal. The base pay for this position isN/A In specific locations, the pay range may vary from the range posted. JOB FAMILY:Administrative SupportDIVISION:AMD MolecularLOCATION:South Africa > Johannesburg : Abbott PlaceADDITIONAL LOCATIONS:WORK SHIFT:StandardTRAVEL:Yes, 5 % of the TimeMEDICAL SURVEILLANCE:NoSIGNIFICANT WORK ACTIVITIES:Not Applicable About Us Abbott  is about the power of health. For more than 135 years, Abbott  has been helping people reach their potential — because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions — across the spectrum of health, around the world, for all stages of life. Whether it’s next-generation diagnostics, life-changing devices, science-based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health.The people of  Abbott  come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well-being of millions of people. They push the boundaries to help manage and treat some of life’s greatest health challenges.We invite you to explore opportunities at  Abbott , to see if your talents and career aspirations may fit with our openings. An equal opportunity employer,  Abbott  welcomes and encourages diversity in our workforce.#J-18808-Ljbffr