Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: Operations Assistant and Events Coordinator Date Posted: 05/31/2024 Req ID: 37621 Faculty/Division: Faculty of Applied Science&Engineering Department: Institute of Biomedical Engineering Campus: St. George (Downtown Toronto) Position Number: 00056564 Description: About us: The Institute of Biomedical Engineering (BME) is a multidisciplinary research community where investigators across engineering, medicine and dentistry collaborate to develop innovative solutions that address global challenges in human health. Located in the heart of Canada’s largest health-care research network, our faculty offer quality education to students who receive training in biomedical and clinical engineering. These highly experienced faculty have been involved in launching more than 20 start-up companies and driving three major biomedical engineering commercialization ventures. Your opportunity: The Operations Assistant&Events Coordinator acts as the first point of contact for general inquiries and reports to the Manager of Operations. The individual will support the administration team by way of general office duties, assisting the the Director, Manager of Operations and Project Manager as needed, as well as support financial transactions. The individual will also be responsible for planning BME events. Your responsibilities will include: Acting as the first point of contact for general enquiries. Resolving issues within the scope of the role and escalating problems as required. Booking rooms and arranging appropriate accommodations. Generating reports. Verifying that supporting documentation is attached to financial records before processing in FIS. Determininglogistical details and activities for events and/or programming. Making minor purchases. Essential Qualifications: Advanced College Diploma (3 years) or equivalent combination of acceptable education and recent and relevant experience. Minimum three years recent and related administrative experience in a front-line position working in a busy office environment, preferably supporting an academic university department. Demonstrated experience providing front-line customer service to post-secondary students and appropriately addressing and referring inquiries in atimely manner. Experience preparing expense reimbursements. Intermediate skills with MS Office (Word, Excel, Outlook). Ability to understand, interpret and apply procedures and guidelines; coordinate information and arrangements with minimum oversight. Effective verbal and written communication skills. Ability to work independently and as a team member while eliciting cooperation from a wide variety of sources, including faculty, management, staff and students. Demonstrated accuracy and attention to detail, especially in a high-volume environment. Strong customer service orientation, effective communication and interpersonal skills to deal with students, staff, and faculty with professionalism and tact. Demonstrated ability to organize work and establish priorities in a flexible way, and successfully meet deadlines with competing priorities and interruptions. Proven ability to exercise judgement, tact, diplomacy, and a high degree of initiative. Demonstrated commitment to equity, diversity, inclusion and the promotions of a respectful and collegial learning and working environment. Assets (Nonessential): Minimum two years of recent and relevant experience coordinating the logistics for events and programming, including setup and teardown. Experience with UofT Financial Systems (FIS). To be successful in this role you will be: Approachable Multi-tasker Organized Proactive Resourceful Closing Date: 06/10/2024, 11:59PM ET Employee Group: USW Appointment Type : Budget - Continuing Schedule: Pay Scale Group&Hiring Zone: Job Category: Administrative / Managerial Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP . Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca . Job Segment: Operations Manager, Biomedical Engineering, Engineer, Equity, Operations, Engineering, Finance, Research #J-18808-Ljbffr