Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: Date Posted: 05/16/2024Req ID: 37346Faculty/Division: Faculty of Arts & ScienceDepartment: Department of Statistical SciencesCampus:St. George (Downtown Toronto) Description: About us:The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.Your opportunity:The Department of Statistical Sciences is one of the top ten statistics departments in North America, with our faculty developing numerous important innovations in statistical science. Our mission is to serve as a centre of excellence for statistical and actuarial research and education, across the campus, nationally and internationally. Research is centered on excellence in theory and methods, as many faculty members in the department have very successful collaborative research programs. Central to our vision for the next five years is to strengthen our national and international reputation in collaborative scientific activity, without compromising our core strengths.Your responsibilities will include:Acting as the first point of contact for general enquiries, and providing detailed information to studentson program and/or course requirements. Writing routine documents and correspondence.Receiving and passing on application documents for review. Verifying the accuracy and completeness of information. Coordinating the preparation and distribution of program and/or course material. Checking completeness of applications. Creating and updating student records. Generating reports.Checking course prerequisites prior to student enrolment.Coordinating examination timetables. Troubleshooting timetabling and/or room booking conflicts. Coordinating program schedules with stakeholders,Providing detailed information regarding financial awardsLiaising with internal and external contacts to coordinate execution of seminars and workshopsProviding detailed information to committee members on petition and/or appeal rules, guidelines and procedures. Taking and distributing meeting minutes.Maintaining information on a websiteEssential Qualifications:Advanced College Diploma (3 years) or acceptable combination of equivalent experience.Minimum two (2) years of recent and related experience in a post-secondary environment providing administrative support with undergraduate student services and program administration.Experience providing front line student services in an undergraduate office and detailed information on undergraduate programs of study and other related information.Experience with organizing the logistics of special events, workshops, seminars and other related outreach activities.Experience providing administrative support by navigating, entering, retrieving, viewing, and maintaining student and program information in ROSI, Degree Explorer, and other related student information systems.Experience and advanced skills in website and webpage editing.Demonstrated advanced level skills in Microsoft Word, Excel, and Power Point.Solid working knowledge of ROSI, ROSI Express and Degree Explorer and/or other related student information system.Demonstrated proficiency in working with students providing information on different academic issues/programsExcellent problem-solving, coordination and administrative skills.Excellent interpersonal skills and ability to communicate effectively with students, staff and faculty. Excellent verbal and written communication skills. Detailed oriented with high levels of accuracy.To be successful in this role you will be:AccountableIntuitivePunctualThis is a term position ending in December 2025.This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline. Closing Date: 05/27/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - TermSchedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 08 -- $61,600 with an annual step progression to a maximum of $78,775. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. Job Category: Student Services Lived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca . Job Segment: Administrative Assistant, Event Planning, Information Systems, Equity, Administrative, Hospitality, Technology, Research, Finance#J-18808-Ljbffr