Location: Port ElizabethRole: Payroll & HR Specialist Qualifications: MatricDiploma or Degree in HR Diploma in PayrollSoftware:Astrow Clock Card SystemSage VIP Premier (5.9a)ExcelWordPowerPointOutlookSkills & Abilities:Must come from or worked in a manufacturing environmentAttention to detail and meticulous are essentialPlanning and organising skills are essential and excellent time management skillsMust have worked with MEIBC (Metal Engineering Industries Bargaining Council) and Unions (NUMSA)Good Communicator; both the written (spelling and grammar) and the spoken word Calculations & basic math, reconciliations and resolving queries Emotional Intelligence CuriosityForward thinking, uses their initiative wants to add value to the business Team player Works in a structured environment Real listening skills and respect for keeping information private.Successful negotiator and influencer.Analyse information quickly with good problem-solving skills.Results drivenHR Tasks & DutiesAstrow System (clock card) Administrator DailyAstrow System (clock card) printing & issuing of weekly clock cards for review, checking & updating. WeeklyAstrow System (clock card) approval of overtime & shift changes Daily:Astrow System (clock card) capture of time off (leave ect) DailyClock Card Machine always connected and working order DailyAstrow System employee master data correct & include photo (head shot) of employeeAstrow System Set Up: total hours report is linked up with VIP Payroll, for hours to be uploaded from Astrow .Once off Astrow System upload hours directly into VIP Payroll MonthlyVIP Payroll: Creation of new employees As requiredVIP Payroll: Processing of leave MonthlyVIP Payroll: Processing of payroll values & capturing of values MonthlyVIP Payroll: Reports at month end MonthlyVIP Payroll: Clean-up of Master Data Once offVIP Payroll: EE & SDL Capturing DailyVIP Payroll: Capture the shifts for Leave Enhancement Pay Calculation to take place MonthlyVIP Payroll: Manually send out payslips MonthlyProcessing of Consultants invoices MonthlySalaries & 3rd party payments through FIHRST MonthlyMedical Aid & GAP Cover submissions MonthlyProvident fund recon & statement MonthlyProvident fund withdrawal documentation As requiredPayroll queries with staff MonthlyEMP201 Submissions & Queries MonthlyEMP501 Submissions Bi-annualCOIDA IOD Submissions As requiredCOIDA ROE Submissions AnnualUIF Applications and submissionsHR Inductions - New employeesExit InterviewsNew employee contracts & other contractsNew contracts update with existing employeesJob Titles & Descriptions (Profiles)HR PoliciesHR ProceduresEnsure legal compliance throughout human resource management.EE Committee & Meetings & Submissions QuarterlySDL Committee & Meetings & Submissions QuarterlyTraining Matrix & booking of training MonthlyFuture Fit Software System (Administrator) & Performance/Appraisal ReviewSystem - KPI & Objective setting by Line Management ensuring Line Management & staff are guided through process. QuarterlyLearnerships (interviews, contracts, placements & monitoring) MonthlyVacancies: Approval form, job advert & interviews. All staff who do not come through an agency to book appointment for their verification checksIR - Industrial Relations - Disciplinary (Hearings, Warnings, Performance Management) MonthlyRetrenchments As requiredImplement ESS (Electronic payslips & leave submissions) Once offMomentum Annual Medicals & New Starters at our PE location AnnualUnion and MEIBC Meetings QuarterlyTraining of Line Management on BCEA, LRA and DisciplinaryCreate and implement wellness programme within businessUsing of casual staff on the production line (process and interaction