At Voltalia we are passionate about renewable energies! We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014. The Executive Assistant, based in Sandton (Johannesburg, South Africa), will have the following responsibilities:Diary management / coordination & AdministrationPlanning and organization of extensive travel schedulePlanning and organization of daily and monthly schedule/agenda of Country Manager:Management, organization, and optimization of the diariesMeetings and other commitments schedulingTeam meetings, workshops etc. as requiredFollow-up of monthly and quarterly reporting of all Managers, Asset Owners etc. , scheduling, agenda management, meeting minutes, documentation, etc.Document development, review and amendment, namely for Monthly and Quarterly Reports in the appropriate formatImplementation and maintenance of contacts registration databaseInterfacing with the broader teams for coordination meetingsSupporting the Country Manager various reports and any other related itemsBusiness travelRequesting flights and travels logistics for Country ManagerMonitoring travel costs and periodical reporting for the South African teamMonitoring travel roster of team members and ensuring adherence to the travel policyCommunicationCoordinating communication efforts to the internal stakeholders (local team)Assisting in the preparation of reports i.e. track spend vs budgetCollecting and updating of monthly cash flow request from various Business Lines’sFollow up of all Request for Commitment requests, PO requests, collection of signatures, registration of documents etc.GeneralSupporting BL’s Senior Managers as and when requiredProviding high level support and coordinating with Office Management team in Cape TownAny ad hoc task as required from time to time REQUIREMENTS Related certification / course advantageousPrevious experience in a renewable energy or related environment a distinct advantage5+ years of relevant experience in a similar role essential KEY SKILLS Team spirit and positive attitudeProfessionalism and ethical conductAttention to detail is essentialAblility to communicate effectively at all levels of the organizationProactivity, resilience and ability to work under pressureAbility to adapt to multicultural environmentsExcellent verbal and written communication skillsAbility to organise effectively and prioritise own workloadRespectfulness and confidentialityIf you are a suitable candidate interested in applying for this vacancy, you need to submit a detailed CV and a Cover Letter motivating your application and interest in the position. BUSINESS LINE Administration CONTRACT TYPE Permanent Contract CONTRACT DURATION LOCATION South Africa STARTING DATE May 24 You may be interested in these vacancies#J-18808-Ljbffr